Some galleries will display under different controls and give different views. The AutoText gallery is notorious for showing tiny content. See Greg Maxey's Building Blocks pages for more on galleries. When you use the choice at the end of a gallery to Save Selection to the gallery, the default gallery will be the same as the gallery you were using.
Category is a heading that can be used for sorting building blocks in the building blocks organizer. When a Building Blocks Gallery is displayed Cover Pages, Watermarks, Textboxes the entries are sorted first by category in alphabetical order and then by alphabetical order.
If you want your entry to appear at the top of the list, you want it in the category that is first in alphabetical order, and to have a name that will place it first. When you use the choice at the end of a gallery to Save Selection to the gallery, the default category will be General; you may want to change this to Built-In or your own choice. When you are saving from a document, by default, building blocks other than AutoText will be stored in your building blocks file.
This file is " Building Blocks. That is: 14 for , 15 for , 16 for , and 17 for Unlike the file in Word , this default file in later versions contains no built-in building blocks. Those later versions use a separate file called "Built-In Building Blocks.
Word will not store custom building blocks in this "Built-In Building Blocks. This file is not the place for building blocks that you want to share with others; you want to store these in global or document templates see below. Building Blocks.
The folder is for English US. Note that Word and Word come with different Cover Page building blocks. Since they are stored in separate folders there should be no confusion. However, if you want to use Word Cover Page Building blocks in Word and later, you will want to put a renamed copy of the Built-In Building Blocks template in the version folder or save it as a global template.
I have done this after stripping out all of the galleries except the Cover Pages. Autocomplete does not work in Word at all. In Word and later it works for AT entries stored in other templates. AutoComplete works with AutoText and other building blocks that are text. When you are saving from a document, the Normal. The Normal. Stored in either the Word Startup Folder or in the appropriate building blocks folder.
If you want, you can set up QAT shortcuts to your building blocks in such a template if it is to be stored in the Startup folder. Unless the template is to hold macros or other customizations, it can be a. If it contains macros, in will need to be in a "trusted location;" the Word Startup Folder should be such a trusted location.
If you include QAT modifications, it can still be a. When you store building blocks from a document, the only templates, other than the attached template, the Building Blocks.
If you want to use a custom template for storage, either as a global template or a building blocks template, it must have at least one building block in it already created when it was the attached template or open for editing directly. AutoText for Outlook is stored in the template NormalEmail.
A shortcut to that template stored in the Word Startup Folder loads it as a global template. So it becomes available as a storage location for AutoText created in Word. If the building blocks are for use with a particular template, they might as well be stored in that template directly.
Again, unless the template is to contain macros, it can be a. Building Blocks, like AutoText, can not be stored in regular documents. If you actually have the template open for editing and that is the document you are editing when you try to save a building block, the template will be the default storage location.
If, instead, you are in a document based on the template it is the attached template the document template will be an available choice above normal. If you are in an ordinary document not a template and want to save a building block to it, first save it as a template. The sources are shown in the Template column. It is still set for AutoText and stores in the normal.
It stores in the AutoText gallery and the General category by default. Save Selection in the??? Gallery choice at the end of a Gallery menu When you add your selection to a gallery, that gallery is the default. The default Category is General, which shows up under Built-in when the gallery is displayed. The default storage template is the Building Blocks. In the XML in the document.
The simple answer is to recreate them and store them again under the same name in the same gallery and category in the same template. Actually, that is not so simple, is it? Word has a Modify Building Block dialog! It looks remarkably similar to the Create Building Block dialog. You can access this from any building block gallery by right-clicking on an entry and selecting Edit Properties, or from the Building Blocks Organizer clicking on the Edit Properties button.
Using the Modify Building Block dialog, you can change any of the choices originally made, including the template in which the entry is saved. This page is about Word. However, this section was added in response to a user question. AutoCorrect is shared among all Office products.
This is not true of AutoText. In non-ribbon versions of Word Word , Outlook uses the normal. In versions beginning with Word , it uses the file "NormalEmail. While this file can be opened and edited in Word, probably the best practice is to insert the entries directly from Outlook. Recorded macros don't work well for this and they are not portable.
See the Knowledge Base article on this. AutoCorrect is sometimes confused with AutoText but the two are very different. A key distinction is that unformatted AutoCorrect entries are shared by all Office programs. AutoText and Building Blocks are Word components only.
Outlook can use AutoText and Textbox building blocks but they are not shared with Word in Ribbon versions. Formatted AutoCorrect entries are stored in the normal template.
In Word you access the AutoCorrect options dialog under the Tools menu. In Word you get to it from the Options. A quick way to get to AutoCorrect Options in Word is to click on the lightning bolt drop down after an AutoCorrect. This is shown to the right. Word just corrected "hte" to "The" at the beginning of a sentence. Bringing the mouse pointer over the word displays the lightning bolt and after a few seconds the tooltip.
Clicking on the lightning bolt brings up the AutoCorrect Options Dialog. If this is not showing up, you need to check the box in the AutoCorrect Options dialog to show AutoCorrect Options buttons.
I suspect this is the original purpose behind AutoCorrect and the reason for the name. If you type "adn" and press the space bar, Word changes this to "and. Like all AutoCorrect text replacements other than the functions shown below these are set forth in the table of AutoCorrect replacements.
Again, these are language-specific. AutoCorrect, though, can be used for much more than correcting typos. Three uses are insertion of boilerplate text quickly, automatic insertion of formatted fractions, and insertion of dummy or random text.
Say the name of your company is "International WireWorks, Inc. You could select the name and save it without the period at the end as an AutoCorrect entry with the trigger being "iww. The same can be done with much more extensive phrases. AutoFormat as You Type already provides limited insertion of fractions. These are limited to the fractions built into the font being used. This option is checked by default in a Word installation. However many fractions i. If you want to have more fractions handled automatically and have them appear with consistent formatting in your documents, you could create formatted AutoCorrect entries with the numerator formatted as superscript and the denominator formatted as subscript.
Since these are formatted entries, they are stored in the normal template, not in the language-specific acl file. For a macro solution see Create a Fraction by Graham Mayor. There is in AutoCorrect a function to insert random or filler text to help you see how a template will look when it is used. In Word this is the Rand function. Later versions also have the Lorem function.
Both use AutoCorrect but allow the user to specify the amount of text. Both require that they begin a paragraph and both are triggered by the Enter key at the end of the paragraph. The function can take one or two parameters. When only one parameter is given, that is the number of paragraphs of three sentences. When two parameters are given, the first is the number of paragraphs and the second is the number of sentences in each paragraph.
In Word , the text used by rand is the sentence: The quick brown fox jumps over the lazy dog. This sentence uses all 26 letters used in English but does not give the variety offered by the ribbon versions of Word.
You can get this in ribbon versions of word using the function "rand. The lorem function works with the same parameters but produced nonsense text that looks like Latin and is adapted from text written by Cicero. See Lorem Ipsum. It looks much more like ordinary text at least in English or Latin.
Sentence length varies and there is a normal distribution of ascenders and descenders in the letters. This use as dummy text dates back to the middle ages. For more on this AutoCorrect function, see The Rand "Virus" or how to insert dummy text into a document. You can download a free Add-In for Word that writes these formulae for you to help you learn them. It has a custom dialog box that gives you choices.
Usually what people want to really turn off is AutoFormat as you Type. If you truly want to turn off AutoCorrect, uncheck all of the boxes on the AutoCorrect Options dialog. Note, I do not recommend turning AutoCorrect off, but do recommend turning off the option to Automatically use suggestions from the spelling checker.
It's easy to add a variety of horizontal divider lines to Word documents. If you type more than three, it will still work. Note: These can be very disconcerting if you don't know that this is what is happening. For that reason, many experienced Word users, including your author, turn this option off. You can also add a space after your three or more characters and Word will not convert the characters to a paragraph border. Make sure that the apply to box says "paragraph" and click on the box for "none.
In Word , place your cursor in the text line above the border and on the Home tab find the Borders and Shading dropdown in the paragraph group; it will be highlighted shown left. Select No Border. Em-dashes — and En-dashes — are true dashes, not hyphens - or minus signs. An En-dash has about the width of the upper-case letten N, and an Em-dash has about the width of the upper-case letter M.
To insert an Em-dash you put two hyphens -- without spaces between two words or characters as you type. To insert an En-dash you need to put it between two words with a space on either side of two hypens or minus signs. Any word or character -- another word or character converts to an En-dash with spaces on either side. Both of these AutoFormat as you Type methods require that the second word be ended in some way space or punctuation before the transformation takes place.
There are keyboard shortcuts for these as well. They use the minus sign on the numeric keypad. If you do not like the spaces around the En-dash, you may want to use AutoCorrect instead. Unformatted AutoCorrect entries are stored in. These files are language-specific. That is, if you change the language setting for your text, a different.
Formatted AutoCorrect entries are stored in normal. This utility supplants and improves the utility from Microsoft. It copies your AutoCorrect Entries into a Word table. They can be viewed and edited in that table. Then the utility can put your edits into your AutoCorrect all at once. You can also copy the table to a different computer and use the utility to copy your AutoText onto that computer.
Easy to use. The version of this utility for Word - can be found on Jay Freedman's site. A Sequence field tracks differently numbered lists within a document. Combining Sequence fields and AutoText entries give you a fast and easy way to insert Interrogatories, Requests for Production, and Requests for Admission. Type SEQ Rog within the field characters. Note The "Rog" in this example is the name of the Interrogatory numbering scheme.
This name will keep this numbering scheme unique from any other schemes that may be running in the document. See Tip below for more information. Press F9 to update the field. A number "1" should appear. Type rog for the AutoText entry name, and click OK. Type SEQ Ans within the field characters.
Type Ans and press F3. The next sequential number for an Answer appears. The next sequential Interrogatory appears. To use the AutoText entry, simply type rog and press F3. The only difference would be in Step 3, you would change the "rog" to "rpf" or "rfa". This will keep unique numbering schemes running in the same document.
Therefore, you could have an Interrogatory No. Keep in mind that if you cut, copy or paste sequence codes, you'll need to select them and press F9 to update the field codes.
They do not update automatically. In the print dialog box toward the lower left you will see "Print what" answered with "Document. Print that table. See also AutoCorrect Utility Manager. While there are times when they are useful, those times are not frequent for your author. Here are screenshots showing the ones that I uncheck, and those that I leave on. These are from Word and Word Recording a macro will work, to a limited extent. Recorded macros will not work on someone else's system even if they have the same building blocks or even if they are a different user on the same computer.
Recorded macros will not work if the template contains more than one building block with the same name, even if they are different types.
You can use the Building Blocks Organizer and sort by name to see if there are multiple building blocks with the same name and in the same template. However, you can try recording one. Any macro, recorded or written, should be stored in the same template that holds the building block. That way, if the macro is available, the building block is available. Situation 1 and 1a have the Building Block and the macro in the same template. This simplifies coding because a macro can always tell the name and location of the template that holds it.
That information is required to use a macro to insert a building block. Here is the macro to insert that uniquely-named building block at the insertion point in the document:. See InsertMyBB1a below. Templates ThisDocument.
This and the following macro are both contained in a demonstration template that can be downloaded from my downloads page. Situation 1a - template holding building blocks and macro in same template - multiple building blocks with the same name. In this situation, the previous macro would confuse Word and give unpredictable to the user results.
In this case, the macro needs to know both the gallery and category of the building block. The following macro assumes that the building block is stored in the AutoText gallery and in the General category. You can find the name of the gallery and category using the Building Blocks Organizer.
Category names are plain text. Galleries are referenced in vba as Building Block Types and use constants. You can find a list of the constants for the different galleries here. Templates sTempName. Categories "General". This and the preceding macro are both contained in a demonstration template that can be downloaded from my downloads page.
This template, for some reason, does not hold the macro, it is in a separate template. We know the name of the BB container template. The name of the template containing the macro does not matter for our purposes.
Situation 3 - Insert a building block with a unique name at a bookmark, regardless of BB storage location. This macro does NOT care where the building block is stored but its name must be unique to have predictable results. Count 'Look for the building block name 'and if found, insert it.
If oTemplate. BuildingBlockEntries i. So rather than retyping out the same information about your company or copying and pasting from different documents and screwing up any formatting in the process , use boilerplate text instead. Am I speaking your language? Saving Boiler Plate or Autotext: If you have created text and text boxes and decide that you would like to use it again as boilerplate text, then:. You may also have to try typing more than four letters, as ToolTips are based on unique names.
So, you may need to type more letters, if there are entries with a shared first four letters. You can insert a Building Block into a document by selecting the entry in the list and click Insert. Create you own entries To add your own paragraphs to the gallery, type the paragraph or open a document which contains it and select it. Select the Gallery to add it to, in most cases this will be the Quick Parts Gallery. By creating sub categories you can organize your Quick Part entries so that they are easier to find.
Type a description of the Quick Part, if one is needed to identify it, and, from the Save In list, choose buildingblocks. From the options dropdown list you can select to Insert Content Only, or insert the content in its own paragraph or its own page depending on how the content should be used.
Click Ok when you are done. In future you can insert the Quick Part into a document by clicking the Quick Part button and then select it from the dropdown list. If it does not appear in the list, click the Building Blocks Organizer and select the Building Block by name.
You can locate building blocks in the organizer by sorting on the Gallery column and locate the Quick Part area which is where your building blocks will appear. Click the one to insert and click Insert.
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